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GeoDocs is a document management add-in for MyGeotab and Geotab Drive that centralizes the creation, assignment, and tracking of critical fleet documents (e.g., policies, SOPs, training, safety bulletins, checklists). Administrators upload or version documents in MyGeotab and assign them by Group, Vehicle, Driver, or Role. Drivers access the latest approved files directly in Geotab Drive—online or offline—ensuring the right content is always available at the point of work. Read receipts, acknowledgements, and expiry reminders help teams maintain compliance and close the loop on training and policy updates.
Integration with Geotab:
GeoDocs installs as a MyGeotab Add-In and leverages native objects (Users, Groups, Vehicles) for targeting and access control. Driver-facing access is embedded in Geotab Drive for a seamless experience. Admins can use Geotab APIs and Groups to automate assignment, while dashboards summarize completion and acknowledgement status.
Features And Benefits
- Central Repository in MyGeotab – Store policies, forms, manuals, in one governed space; reduce version sprawl.
- Targeted Distribution – Assign by Group, Vehicle, Driver, so each user sees only what they need.
- Expiry & Renewal Reminders – Set document validity dates and automated notifications to keep training and certifications current.
- Offline Access (Drive) – Ensure field teams can view essential content even with limited connectivity.
- Dashboards & Reports – Track distribution, views, and acknowledgement status; highlight gaps by user or group.
- Secure Permissions – Respect Geotab Groups and roles; control document visibility and publishing rights.
Example Use Cases
GeoDocs supports a wide range of document types critical to fleet operations. Examples include:
- Driver’s Licenses – Store, track expiry dates, and receive reminders for renewal.
- Vehicle Registrations – Upload and assign by vehicle; ensure compliance documentation is always available.
- Insurance Certificates – Centralize insurance documents with quick access for drivers and managers.
- Legal Documents – Keep contracts, policies, and compliance guidelines version-controlled and accessible.
- Safety Manuals & SOPs – Provide drivers with up-to-date safety protocols and company procedures.
- Training Certificates – Track acknowledgements, expirations, and ensure renewals are completed on time.
Company Website
https://www.highpointgps.com/Regions
Canada
Europe
UK
United States
Supported Languages
English
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Paid solution